![]() The best thing you can do now is flag an email in Microsoft Outlook to have it show up as a task on the To Do app. Though Microsoft has promised to integrate the To Do app with its other apps, it hasn’t delivered much. There's no view-only mode on To Do, which we consider a drawback. But, they must have a Microsoft account to access it. You can invite people to join any task list through an invitation email or a direct link. The To Do app supports collaboration to some extent. For example, on Todoist, a popular to-do-list app, you can group multiple tasks under one umbrella to help you stay focused. You also have an option to Auto-Hide Empty Smart Lists and connect the Planner app to see tasks assigned to you.The To Do app’s sorting feature is helpful for organizing tasks, but not as good as a grouping feature, which the app lacks. You can decide which smart lists display on your sidebar: In your settings, under GENERAL you can turn on/off options to: Below these smart lists, are your own lists and groups that you create in the app. These smart lists are very logical and intuitive, which makes the app easier to navigate. Tasks show those to-dos that are not in any list.Assigned to me are tasks assigned to you by those you’re collaborating with.Planned shows tasks with due dates or reminders.You can tap on it to check your incomplete tasks (and even upcoming ones) if you want to add them to today’s work. In case you have some incomplete tasks for the previous day, those go under the light bulb icon. My Day only displays tasks you need to start working on today.The left sidebar is your navigation panel, which contains your smart lists at the top. Collaborating on tasks allows you to assign tasks to different people. You can also Stop Sharing to remove all the members. Manage Access has the option to Limit Access to Current Members, which stops new members from joining the list. It would be better if we had a viewer option to prevent some people from editing our lists. The app lets you Invite via a link, for anyone with a Microsoft account to join and edit the list. You can collaborate on lists in Microsoft To Do. ![]() Ungroup List to ungroup the lists and delete the group.The three-dots icon next to the group name lets you: You can also drag & drop a list to a group, later on. This only displays lists that are not in groups already. You can then name your group and choose lists to add to it. The box icon, at the bottom of the sidebar, lets you create new groups in the app. In Microsoft To Do, lists contain tasks/to-dos, and groups are a collection of lists. ![]() You can choose to show or hide your completed tasks. Print List: which we disapprove of, unless you want to create a PDF copy, of course.Īs you complete your tasks, the app strikes out and moves them to the bottom of the lists.Change Theme to change the background look for your list.Move List to a new group or Remove from Group.The Three dots icon lets you edit your list to: It would be better if we could choose our own photos from the Photos library. Pick a Photo from 9 available ones, if you find the colours too plain.To be fair, this is the first app we have encountered that lets you change the background for your lists, that ought to count for something. These are fixed, you can’t customise them, which you might find limiting if you prefer specific colours. Pick a background Colour for it, from 14 options (7 dark and 7 light colours).You can create a New List to add to your sidebar, then: Most to-do apps are simple and minimalist, this app is no different. Add Note if there are details you need to remember about completing the task, for example.Files to add photos, PDFs, videos or audio files to your tasks any file type, as many as you want (as long as they don’t exceed 25 MB, combined). ![]() They ought to have more options like we’ve seen in other to-do apps like Apple Reminders.
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